Privacy policy
The following Privacy Policy sets out the rules for saving and accessing data on the Devices of Users using the Website to provide electronic services by the Administrator and the rules for collecting and processing Users’ data that have been provided by them personally and voluntarily through the tools available on the Website.
The following Privacy Policy is an integral part of the Website Regulations, which define the principles, rights, and obligations of Users using the Website.
§1 Definitions
- Website – “CoolTRONIC.pl” website operating at https://cooltronic.pl
- External website – websites of partners, service providers, or service recipients cooperating with the Administrator
- The administrator Website / Data – the Administrator of the Website and the Data Administrator (hereinafter the Administrator) is the company “CoolTRONIC.pl sp. z o.o.”, operating at the address: Rządza 10E, 05-304 Rządza, with a tax identification number (NIP): 8222390709, with a KRS number: 0000941025 or is a person “Paweł Potacki” residing in Rzadza 10E, 05-304 Rzadza. Entities providing electronic services via the Website
- User – a person for whom the Administrator provides services electronically via the Website.
- Device – an electronic device with software through which the User gains access to the Website
- Cookies – text data collected in the form of files placed on the User’s Device
- GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons concerning the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
- Personal data – means information about an identified or identifiable person (“data subject”); an identifiable person can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of a person
- Processing – means any operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
- Restriction of processing – means the marking of stored personal data to limit their future processing
- Profiling – means any form of automated processing of personal data, which consists in the use of personal data to evaluate certain personal factors of a natural person, in particular, to analyze or forecast aspects regarding the performance of the work of that natural person, his economic situation, health, personal preferences, interests, reliability, behavior, location or movement
- Consent – Consent of the data subject means the freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which the data subject, in the form of a statement or a clear affirmative action, consents to the processing of personal data concerning him or her
- Personal data breach – means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored, or otherwise processed
- Pseudonymisation – means the processing of personal data in such a way that it can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is stored separately and is subject to technical and organizational measures that prevent its attribution to an identified or identifiable natural person
- Anonymization – Data anonymization is an irreversible process of data operations that destroy/overwrites “personal data” by making it impossible to identify or associate a given record with a specific user or individual.
§2 Data Protection Officer
According to Article 4(2) of Regulation (EC) 37 GDPR, the Administrator has not appointed a Data Protection Officer.
In matters related to the processing of data, including personal data, please contact the Administrator directly.
§3 Types of Cookies
- Internal cookies – files placed and read from the User’s Device by the Website’s ICT system
- External cookies – files placed and read from the User’s Device by ICT systems of External Services. Scripts of external services that may place cookies on the User’s Devices have been knowingly placed on the Website through scripts and services made available and installed on the Website
- Session cookies – files placed and read from the User’s Device by the Website during one session of a given Device. When the session ends, the files are deleted from your device.
- Persistent cookies – files placed and read from the User’s Device by the Website until they are manually deleted. Files are not deleted automatically when the device session ends unless the user’s device configuration is set to delete cookies mode after the device session ends.
§4 Data storage security
- Mechanisms for storing and reading Cookies – Mechanisms for storing, reading, and exchanging data between Cookies saved on the User’s Device and the Website are implemented through built-in mechanisms of web browsers and do not allow to download of other data from the User’s Device or data of other websites that the User has visited, including personal data or confidential information. It is also virtually impossible to transfer viruses, Trojan horses, and other worms to your Device.
- Internal cookies – cookies used by the Administrator are safe for Users’ Devices and do not contain scripts, content, or information that may threaten the security of personal data or the security of the Device used by the User.
- External cookies – the Administrator makes all possible actions to verify and select website partners in the context of Users’ security. The administrator for cooperation selects well-known, large partners with global social trust. However, it does not have full control over the content of cookies from third-party partners. For the security of cookies, their content, and licensed use by scripts installed on the website, originating from external Services, the Administrator is not responsible as far as the law allows. The list of partners can be found later in the Privacy Policy.
- Cookie Control
- You can change the settings for saving, deleting, and accessing the data of stored cookies by any website at any time
- Information on how to disable cookies in the most popular computer browsers is available on the website from one of the indicated providers:
- The User may at any time delete any cookies stored so far using the tools of the User’s Device through which the User uses the Services of the Service.
- Threats on the part of the User – the Administrator uses all possible technical measures to ensure the security of data placed in Cookies. Please note, however, that ensuring the security of this data depends on both parties including your activities. The Administrator shall not be liable for the interception of this data, impersonation, or deletion of the User’s session, as a result of the User’s conscious or unconscious activity, viruses, Trojan horses, and other spyware, which may be or has been infected with the User’s Device. To protect themselves against these threats, users should take care of their Cybersecurity when using the Internet.
- Storage of personal data – the Administrator ensures that he makes every effort to ensure that the processed personal data entered voluntarily by the Users are safe, access to them is limited, and carried out following their purpose and the purposes of the processing. The administrator shall also ensure that he makes every effort to protect his/her data against loss by applying appropriate physical and organizational safeguards.
- Password storage – The Administrator declares that passwords are stored in an encrypted form, using the latest standards and guidelines in this respect. It is practically impossible to decrypt the account access passwords provided on the Website.
§5 Purposes for which cookies are used
- Improving and facilitating access to the Service
- Personalization of the Service for Users
- Enable Sign-in
- Marketing, Remarketing on third-party services
- Advertising services
- Affiliate Services
- Keeping statistics (users, number of visits, device types, link, etc.)
- Serving multimedia services
- Provision of social services
§6 Purposes of the processing of personal data
Personal data voluntarily provided by Users are processed for one of the following purposes:
- Implementation of electronic services:
- Services for registration and maintenance of the User’s account on the Website and functionalities related to it
- Newsletter services (including sending advertising content with consent)
- Services for commenting / liking posts on the Website without having to register
- Services for sharing information about content placed on the Website on social networks or other websites.
- Communication of the Administrator with Users in matters related to the Service and data protection
- Ensuring the legitimate interest of the Administrator
User data collected anonymously and automatically is processed for one of the following purposes:
- Keeping statistics
- Remarketing
- Serving ads tailored to users’ preferences
- Support for affiliate programs
- Ensuring the legitimate interest of the Administrator
§7 External Service Cookies
The Administrator on the Website uses javascript and web components of partners who can place their cookies on the User’s Device. Please note that in your browser settings you can decide for yourself what cookies can be used by individual websites. Below is a list of partners or their services implemented on the Website, which may place cookies:
- Multimedia services:
- Social/Combined Services:
(Registration, Login, content sharing, communication, etc.) - Content sharing services:
- Newsletter Services:
- Advertising services and affiliate networks:
- Keeping statistics:
- Other services:
Services provided by third parties are beyond the control of the Administrator. These entities may change their terms of service, privacy policy, the purpose of data processing, and the use of cookies at any time.
§8 Types of data collected
The Service collects data about Users. Some data is collected automatically and anonymously, and some of the data is personal data provided voluntarily by Users when signing up for individual services offered by the Service.
Anonymous data collected automatically:
- IP address
- Browser type
- Screen resolution
- Approximate location
- Site pages to open
- Time spent on the appropriate subpage of the site
- Operating system type
- Address of the previous subpage
- Address of the referrer
- Browser language
- Internet speed
- Internet service provider
Data collected during registration:
- Name / Nickname
- Login
- Email address
- IP address (collected automatically)
Data collected when you sign up for the Newsletter service
- Name / Nickname
- Email address
- IP address (collected automatically)
Data is collected when you add a comment
- Name / nickname
- Email address
- Web address
- IP address (collected automatically)
Some data (without identifying data) may be stored in cookies. Some data (without identifying data) can be transferred to the statistical service provider.
§9 Access to personal data by third parties
As a general rule, the only recipient of personal data provided by Users is the Administrator. The data collected as part of the services provided are not transferred or resold to third parties.
Access to data (usually under the Data Processing Agreement) may be held by entities responsible for maintaining the infrastructure and services necessary for the operation of the service, i.e.:
- Hosting companies providing hosting services or related services to the Administrator
- Companies through which the Newsletter service is provided
Entrusting the processing of personal data – Newsletter
To provide the Newsletter service, the Administrator uses the services of a third-party – MailChimp service. The data entered in the newsletter subscription form are transmitted, stored, and processed on the external website of this service provider.
Please be advised that the indicated partner may modify the indicated privacy policy without the consent of the Administrator.
Entrusting the processing of personal data – Hosting Services, VPS, or Dedicated Servers
To run the website, the Administrator uses the services of an external hosting provider, VPS or Dedicated Servers – OVH sp. z o.o. All data collected and processed on the website are stored and processed in the service provider’s infrastructure located within the European Union grammar. It is possible to access the data as a result of service work carried out by the service provider’s staff. Access to this data is governed by the contract concluded between the Administrator and the Service Provider.
§10 How personal data is processed
Personal data provided voluntarily by Users:
- Personal data is transferred outside the European Union.
- The transfer of data outside the EU is due to the use of services of entities located outside the EU, or as a result of publication as a result of an individual action of the User (e.g. entering a comment or entry), which will make the data available to any person visiting the site.
- In the case of transferring or entrusting the processing of personal data outside the EU, the data shall be processed on the basis of an agreement between the Administrator and the Service Provider.
- Personal data will not be used for automated decision-making (profiling).
- Personal data will not be resold to third parties.
Anonymous data (without personal data) collected automatically:
- Anonymous data (without personal data) will be transferred outside the European Union.
- Anonymous data (without personal data) will not be used for automated decision-making (profiling).
- Anonymous data (without personal data) will not be resold to third parties.
§11 Legal bases for the processing of personal data
The Service collects and processes Users’ data on the basis of:
- Regulation of the European Parliament and of the Council (EU) 2016/679 (GDPR),
- Act of May 10, 2018 on the protection of personal data,
- Act of July 16, 2004. Telecommunications Law,
- Act of February 4, 1994 on copyright and related rights,
- Act of July 18, 2002 on the provision of electronic services,
- Act of July 5, 2018 on amendments to the Act on Provision of Electronic Services,
- Act of May 30, 2014 on consumer rights,
- Act of August 29, 1997. – Tax Ordinance,
- Act of August 29, 1997 on competition and consumer protection.
§12 Period of processing of personal data
Personal data provided voluntarily by Users:
As a rule, the indicated personal data are stored only for the period of provision of the Service on the Website by the Administrator. They are deleted or anonymized within a period of up to 30 days from the end of the provision of services (e.g. deletion of a registered user account, unsubscribe from the Newsletter list, etc.)
The exception is a situation that requires the protection of legitimate purposes of further processing of this data by the Administrator. In such a situation, the Administrator will store the indicated data, from the time of the request to delete them by the User, no longer than for 3 years in the event of a breach or suspicion of violation of the provisions of the Website Regulations by the User
Anonymous data (without personal data) collected automatically:
Anonymous statistical data, which do not constitute personal data, is stored by the Administrator to keep website statistics for an indefinite period
§13 User rights related to the processing of personal data
The Service collects and processes users’ data based on:
- Right of access to personal data
Users have the right to gain access to their data, implemented at the request submitted to the Administrator - Right to rectification of personal data
Users have the right to request from the Administrator immediate rectification of personal data that are incorrect or/or supplement incomplete personal data, carried out at the request submitted to the Administrator - Right to erasure of personal data
Users have the right to request from the Administrator the immediate deletion of personal data, carried out at the request submitted to the administrator in the case of user accounts, the deletion of data consists in the anonymization of data enabling the identification of the User. The Administrator reserves the right to suspend the execution of the request for deletion of data to protect the legitimate interest of the Administrator (e.g. when the User has violated the Regulations or the data was obtained as a result of correspondence).
In the case of the Newsletter service, the User can delete his/her data using the link contained in each e-mail sent. - Right to restriction of processing of personal data
Users have the right to limit the processing of personal data in the cases indicated in Article 1. 18 GDPR, m.in. to question the accuracy of personal data, implemented upon request submitted to the Administrator - Right to portability of personal data
Users have the right to obtain from the Administrator, personal data concerning the User in a structured, commonly used and machine-readable format, implemented at the request submitted to the Administrator - Right to object to the processing of personal data
Users have the right to object to the processing of their data in the cases specified in Article 2. 21 GDPR, implemented on a request submitted to the Administrator - Right to lodge a complaint
Users have the right to complain about the supervisory body dealing with the protection of personal data.
§14 Contact to the Administrator
You can contact the Administrator in one of the following ways
- Postal address – CoolTRONIC.pl sp. z o.o., Rządza 10E, 05-304 Stanisławów
- E-mail address – [email protected]
- Call – +48 503 663 933
- Contact form – available at: /contact
§15 Service Requirements
- Restricting the recording and access of cookies on your device may cause some functions of the service to malfunction.
- The Administrator assumes no responsibility for malfunctioning functions of the service if the user restricts in any way the ability to save and read cookies.
§16 External links
On the Website – articles, posts, posts, or comments of Users may contain links to external sites with which the Website Owner does not cooperate. These links and the pages or files below them may be dangerous to your Device or pose a threat to the security of your data. The Administrator is not responsible for the content located outside the Service.
§17 Changes to the Privacy Policy
- The Administrator reserves the right to change this Privacy Policy in any way without having to inform users about the use and use of anonymous data or the use of cookies.
- The Administrator reserves the right to change this Privacy Policy in any way regarding the processing of Personal Data, which will inform users who have user accounts or subscribe to the newsletter service, by e-mail within 7 days of the change of records. By continuing to use the Services, you will review and accept the changes made to the Privacy Policy. If the User does not agree with the changes made, he is obliged to delete his account from the Service or unsubscribe from the Newsletter service.
- Changes made to the Privacy Policy will be published on this subpage of the Service.
- The amendments made shall enter into force as soon as they are published.